Catering software goes beyond POS by managing inquiry, quoting, production planning, delivery coordination, and invoicing in one operational flow.
What a catering system should handle
- Quotes and approvals with clear pricing and minimums.
- Production planning aligned to kitchen capacity.
- Delivery scheduling with routes and staff assignments.
- Invoicing and reporting for clean reconciliation.
- Customer communication across SMS, WhatsApp, RCS, and email.
- Online payments for deposits and final settlements.
Our approach
VAERP brings catering workflows into a single system so teams can scale without chaos. The dashboard (as shown) tracks lead and order status at a glance, with package and meal coverage built in.
End-to-end catering workflow
The platform bundles a complete workflow from first inquiry to final payment:
- Lead creation lead win order creation
- Invoice generation deposit payment
- Production and delivery
- Full payment and closure
Multi-channel customer communication
Keep customers informed at every stage with:
- SMS, WhatsApp, RCS, and email notifications
- Payment links for quick deposits and balances
- Status updates for orders and deliveries
Add-on items for event hosting
Serve more than food by offering additional items right in the order:
- Chairs, tables, and event tents
- Balloons, decor, and serving equipment
- Stalls and counters (for example, an ice cream stall)
Subscription and tiffin services
VAERP also supports recurring food delivery:
- Daily, weekly, or custom schedules
- Flexible pause or resume controls
- Consistent billing and delivery tracking